The Archive Center module stores newsletters, meeting agendas, reports and many other documents that cities and counties need to keep and provide to the public. This module allows citizens to search for these types of documents by category (ex. City Council Agendas), keywords, date range or time period. The Archive Center lists documents in date order, starting with the most recent.

Documents in the Archive Center are the final documents that you want the public to sort through, and therefore is different from the system's auto archiving feature. It's also different from the Document Center, a repository for current document versions, such as job applications. (In the Document Center, you would only want the public to see the current job application, not previous versions.)

Benefits

+ Sort documents by archive date

+ All links automatically update

+ Provide an easily searchable index and storage facility for time-sensitive documents

Features

+ Organize documents and files by category or by name and date of meeting or publication

+ Provide hyperlinks to the most recent archived item or all archived documents, reducing phone calls and foot traffic

+ Set the archive category and/or items to auto publish/unpublish on specific dates

Client Testimonials

"I love the archive center. Being able to have a dropdown selection for each category is great." Abigail Sandel, Communications Manager  |  Hyattsville, MD

Examples of How This Module Can Be Used

+ Archive agendas and minutes for council, committee and board meetings

Potential Enhancements

+ If you have too many agendas or meeting types, a page can appear cluttered: The presentation is as straightforward as possible, which is the point with an information module like the archive center. With a built-in search and an alphabetical listing of meetings, it’s easy to find the information you seek.

+ Documents set to open in a new window do not work on the drop-down menu for the categories on an iPad: There is a work-around: Go to the "View All Archived Items" list in the drop-down menu and bring up the list page -- links work fine from this page.