Public Records Laws and Social Media Retention in

Ohio Public Records Act and Social Media

The Ohio Public Records Act (“Sunshine Law”) requires that government agencies preserve public records regardless of physical form, including electronic records. It also applies this requirement to every public office, officer, official, and institution.

Online certification training on Ohio’s Sunshine Law is now available on the Ohio Attorney General’s website.

Social Media Records Guidelines from the Ohio Electronic Records Committee

The Ohio ERC has explored the issue of social media records management in depth and issued guidelines titled “Social Media: The Records Management Challenge” to assist state agencies in applying the Sunshine Laws to social media. This guide clearly outlines the challenges social media records presented in Ohio, including the risk of relying on social media platforms to capture all of the requisite data.

Ohio Social Media Records Management in Practice

The City of Cleveland offers a great example of a social media policy that explicitly identifies social media content as a public record and identifies the importance of retaining records of non-suitable content that is removed due to non-compliance.


CivicPlus Social Media Archiving in Ohio

Hear from one of the many cities, counties, and agencies meeting public record law requirements using our software.


“[The CivicPlus Social Media Archiving software] is very useful in a school district where we are managing more than five social media accounts, and we need to have access for public records should we need it.”

– Pam Gayheart, Fairborn City Schools, OH


How Social Media Archiving Works

Download the Solution Overview to see how social media archiving helps you achieve public records compliance. Automatically retain every post, photo, comment and more from your social pages for record retention.

eBook Comprehensive Social Media Archiving Compliance