Skip to main content

Public Records Laws and Social Media Retention in

Utah Public Records Law and Social Media

Social media records in Utah are subject to the Government Records Access and Management Act (GRAMA) which classifies records as “a book, letter, document, paper, map, plan, photograph, film, card, tape, recording, electronic data, or other documentary material regardless of physical form or characteristics that is prepared, owned, received, or retained by a governmental entity or political subdivision.”

Utah Social Media Records Guidance from the Utah State Archives and Records Service

The Utah State Archives recognized the importance of social media records in Utah as early as 2011 when they released guidance for local governments and state agencies on how and why to use social media. The guidelines indicate that GRAMA applies to social media records in Utah:

In Utah law, a record is “material regardless of physical form or characteristics…where all of the information in the original is reproducible (Utah Code 63G-2-103(22). Content on a social media site that relates to transactions of government business is a record and must be managed accordingly.

The guidelines also outline the potential risks of social media and recommend record retention to mitigate those risks. It is important to note that this guide was written before there were effective social media archiving solutions on the market and that there are now options for agencies who wish to use social media and comply with Utah law.

Utah Social Media Records Policy in Practice

Many cities and counties already have policies in place that acknowledge that social media records in Utah are governed by GRAMA. The City of Ogden offers a good example of a policy that is accessible on their Facebook page and informs users that information on their page may be considered public record.


How Social Media Archiving Works

Download the Solution Overview to see how social media archiving helps you achieve public records compliance. Automatically retain every post, photo, comment and more from your social pages for record retention.

eBook Comprehensive Social Media Archiving Compliance