# Parks & Recreation
How to Prepare Facility Rentals for a Busy Season: A Checklist
Use this checklist to identify opportunities to reduce staff work and create a smoother rental experience before demand increases.
Get the Checklist
Most recreation teams already know their rental process gets shaky before a busy season. What’s harder is pinpointing exactly where and what to do about it. This checklist walks through the specific points where rental processes tend to break, so you can find yours and resolve it before it turns into extra staff work or a frustrated resident.
Inside, you’ll find:
- A quick test for whether two staff members processing the same rental request would land on the same answer, and what to standardize if they don’t.
- Which manual step (a spreadsheet, an email chain, a manual key handoff) is costing your team the most time, so you know what to address first.
- The approval step most likely to slow down confirmations during your busiest weeks, and how to spot it before renters start asking why they’re waiting.
- A way to catch outdated facility photos, fees, or hours before a resident notices them.
Use this checklist to find exactly where your rental process breaks and fix it before your busiest weeks hit.