Everything You Need for Agenda & Meeting Management is in CivicClerk

It's time to move your meetings forward. Ditch the stacks of paper that accumulate with every meeting and forget endless hours of copying, bookmarking, distributing and amending meeting agendas.

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Administrative Access

Our software allows you to customize your content’s security based on staff member access rights, ensuring security and privacy. Administrators can set access levels for individual users, allowing you to control who can access specific content. You can easily identify attachments for limited access at the staff member or security level.

Agenda Approval Tracking

Obtain approvals on agenda items faster and without time-consuming, manual follow-ups. CivicClerk’s powerful approval engine streamlines the routing of email notifications and manages backup approvers. Last minute changes are easy to handle and stress-free.

Agenda Item Creation

With our Agenda Management system, you can easily track all necessary information, create tasks and to-do reminders. CivicClerk supports PDFs, images, and Microsoft Word, Excel, and PowerPoint files. Its simple drag-and-drop functionality makes ordering and reordering support documents fast and easy. CivicClerk integrates with Google Docs and Microsoft OneDrive so you can easily link documents from file-sharing systems you already use today.

Agenda Packets Management

Easily build different versions of packets of any size based on the inclusion of confidential materials. Packets are automatically converted to PDFs that include bookmarks and links with no extra steps or manual set up. Our open government platform allows you to immediately publish packets to your public portal, allowing for instant transparency and convenient constituent access to local information.

Analytics

Have you ever wondered if anyone viewed your meetings online? CivicClerk has the answer. CivicClerk provides clear reporting insights on progress and goals. Our dashboards and built-in reporting tools provide key metrics on the entire agenda and meeting minute process.

Comments and Discussions

Document, save, and refer to key discussions and action items using the Notes and Comment features. CivicClerk’s powerful search and content filter lets you quickly access comments and discussion summaries from previous meetings at any time, without manually scanning dozens of documents. Save private notes to stimulate further discussion and keep initiatives moving forward.

Customizable Templates

Using our agenda software, you can pre-set recurring text and formatting preferences. Every time you utilize your predetermined template, your choices will pre-fill automatically, saving you time and eliminating duplicative steps. Motions, votes, and speaker information are all customizable with full editing functionality for comments and discussion notes.

Display Pages

CivicClerk allows for the creation of dedicated web pages that are displayed on televisions or monitors in the meeting rooms or chambers. Displayed content mirrors the actions of the Clerk so viewers can follow along with key discussion points. With CivicClerk’s integrated Display Pages functionality, clerks never need to manage multiple display systems or create separate presentation files. All content is shared seamlessly without any additional workflows.

Electronic Voting

Our powerful, fully-integrated electronic voting system helps build public trust by letting meeting attendees view your finalized vote results in real-time. Conduct clerk-initiated electronic votes from any desktop or tablet device. Once voting is closed, results are displayed and automatically and entered into the minutes for total accuracy and convenient transparency.

Live Meeting Manager

Run the entire meeting process from CivicClerk from a single area in CivicClerk. If applicable to your board, enable board members remote access to live meetings to view the proceedings live, and vote electronically from any device. Aggregated voting results are then displayed to all participants in the chambers.

Live Streaming and On-Demand Video

Our advanced technology streamlines live proceedings and seamlessly integrates all video content directly into your meeting agendas. Board members who miss a meeting can quickly search the meeting video archive, at their convenience, to watch past recordings. Our videos feature clear bookmarking and navigation so viewers can quickly find discussions of interest. Additional fees apply.

Meeting Content Sharing

Your board members can choose how to access meeting content—helping them work better, faster. Efficiently deliver packets of any size by paper, email, Dropbox, OneDrive, Google Drive, download, or our dedicated Board Portal. CivicClerk Board Portal is optimized for all devices including desktops, laptops, tablets, and mobile phones.

Public Portal Dashboard

CivicClerk’s public portal provides valuable insights into how your constituents are interacting with your meeting publications. The Public Portal Dashboard offers a keyword analysis, so you can better understand for what content citizens are searching, while our other user-friendly metrics help you analyze trends and monitor citizen behavior and engagement so you can remain focused on those topics that your citizens find most pressing.

Record Roll Calls, Motions, and Votes

All meeting actions can be captured in one simple step, reducing duplicative processes. Record meeting actions on your desktop, laptop, or tablet, and easily copy similar motions and votes to other items. Publish to your public portal for easy access and transparency.

Resolutions and Ordinances

Assign an agenda item numbering to resolutions and ordinances to give users now have greater flexibility in implementing resolution and ordinance numbers.

Generate custom reports to provide you with the ability to run a report showing the following custom details related to a specific resolution or ordinance.

Search Tools & Content Filtering

Forget searching through paper files. With CivicClerk’s advanced search functions, you can locate current and past content quickly and accurately by keyword search, date range, and more. Then, download only those agendas, packets, minutes, and supporting documents you want directly from your search results.

Social Sharing and Subscriptions

Quickly and easily provide engaged citizens with the updates they want and need. Our Subscriptions feature makes it easy to notify the public automatically whenever new meeting content is available. Instantly share meeting content via email, LinkedIn, Facebook, and Twitter.

Speaker Management

CivicClerk supports board members, staff, and other public speakers by offering integrated speaker and countdown times. The system is flexible enough to allow you to add new speakers before, during, or after meetings end.

I'm Interested

Learn more about how CivicClerk can meet your agendas & meetings software needs. We look forward to speaking with you. Complete this form and one of our experts will contact you.

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