Everything You Need for Agenda & Meeting Management is in CivicClerk

It's time to move your meetings forward. Ditch the stacks of paper that accumulate with every meeting and forget endless hours of copying, bookmarking, distributing and amending meeting agendas.

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Agenda Management

Our easy-to-use Agenda Management software helps local government clerks to automate and manage meeting agendas and packets with a simple, consistent process while eliminating time-consuming manual tasks.


 

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Agenda Item Creation

Automated PDF file conversion and built-in integrations with Microsoft’s OneDrive and Google Drive simplify the inclusion of supporting documentation and attachments.

Automated Approvals Tracking

As you make changes to an item, revisions and modifications are tracked and visible within the item fields and on the item timeline.

Agenda Modifications

Drag-and-drop reordering allows you to move items and automatically renumbers everything on the agenda.

Agenda Packets Management

Compile your items and all the legislation, memorandums, or supporting documentation into a bookmarked PDF packet quickly and easily, no matter the size of the packet.

Customizable Templates

Customized templates for your community provide consistency and clarity to agendas, packets, staff reports, legislation, and minutes.

Flexible Access

Efficiently deliver packets of any size by paper, email, Dropbox, OneDrive, Google Drive, or post to the Board Portal.

Formal Numbering

Conveniently assign formal numbers to resolutions and ordinances. Generate custom reports to show details related to a specific resolution or ordinance.

Meeting Management

Our Meeting Minutes Management software makes it easy to create, manage, and finalize your board meeting minutes before, during, or after meetings ends.


 

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Live Meeting Manager

Our cloud-based platform allows you to move quickly through your agenda items, recording official actions and discussion, all from a single-screen without having to wait for the system.

Automated Minutes Setup

No manual pre-meeting minutes setup or agenda import is required, you can move from the meeting agenda to the Live Meeting Manager module with a single click.

Integrated Post Meeting Actions

Use integrated post-meeting actions to create follow-up action items enhancing visibility and improving staff accountability. Automatically push agenda items or legislation to upcoming meetings.

Display Pages

Keep meeting participants informed and engaged by displaying the current item,speaker, or vote results automatically to the citizens attending the meeting.

Speaker Manager

Add speakers to the discussion at any time during the live meeting. The built-in speaker timer helps keep proceedings running efficiently.

Flexible Voting

Minutes takers can record motions and votes instantly in Live Meeting Manager or initiate electronic voting when desired for individual agenda items or a group of items.

Live Streaming and On-Demand Video

Increase citizen engagement and participation by sharing live video feeds of your meetings directly from CivicClerk.


 

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Live Streaming and On-Demand Video

Users can view videos from any device with no software or application downloads necessary. Integrated closed captioning services are available. Additional fees apply.

Video Bookmarking

Automatically timestamp agenda items to their corresponding discussion in the meeting video so those watching the recording can quickly access topics of interest.

Citizen Portal

CivicClerk® makes it easy to provide citizens the convenient, on-demand access they need to remain informed and engaged.


 

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Content Accessibility

Your meeting content must be accessible to all members of the public. CivicClerkhas a dedicated accessibility portal that gives citizens full access to your meeting content.

Content Transparency

Meet municipal transparency requirements with access to fully searchable meeting content, including legislative decisions and public meeting videos.

Social Sharing and Subscriptions

Our Subscriptions feature makes it easy to notify the public automatically whenever new meeting content is available via email, LinkedIn, Facebook, and Twitter.

Board Portal

With its intuitive organization and transparency features, CivicClerk® makes it easy to give board members the personal access they need to view and manage content.


 

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Meeting Content Sharing

During live meetings, the Board Portal integrates with Live Meeting Manager to allow officials to refer to their review notes and annotations, capture note, receive visual cues as the agenda progresses from item to item, see speaker information instantly, and enter electronic votes.

Board Portal Search Functionality

Our full-text search tool empowers officials to locate past items, attachments, minutes, and agendas by searching a keyword, date range, and more.

Personal Meeting Repository

Give officials a personal, secure location to review and take notes on all meeting content, including agendas, supporting documents, minutes, and media.

Boards and Committees

The Boards and Committees feature provides a single cloud-based repository to manage all board and board-member-related logistics.


 

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Boards and Committees Module

Display board information through the Citizen Portal, including member rosters if desired, post vacancies, and accept online applications. Additional fees apply.

Goals

The CivicClerk Goals module gives staff the ability to manage strategic plan initiatives, track progress against milestones, and link plan elements to agenda items.


Goals Module

Timelines, task assignments, status updates, and in-app messaging enable internal communications and progress to be easily updated and tracked. Additional fees apply.

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Interested? Let’s Talk

Learn more about how CivicClerk® can meet your Agenda & Meetings software needs.

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